Rules of Global Conferencing Etiquette

The virtual conferencing service has now become nearly as common - more common in some workplaces - than the in-person meeting. Sadly, some corporate executives lament, the business protocol that meeting attendees had always followed in the face-to-face sit-downs hasn't necessarily translated into modern global conferencing. As attendees assimilate these new conference technologies into the meeting place, they often are unsure about how to conduct themselves in this new environment.

One way to help ensure good manners during the virtual meeting is to designate a moderator who can signal the beginning and end of the conference as well as opportunities to speak and ask questions. The Conference Group's menu of audio and Web video conferencing services includes operator assist/hosting, which can assure an organized, smooth running meeting.

When introducing this meeting venue into the workplace, make sure employees all understand that each is expected to conduct himself/herself in the virtual meeting just as though the conference were taking place in person. The safest bet always is to treat the phone or camera as though it were another attendee.

In the past, small business owners have shied away from technology, believing that the cost of these innovations outweighed the benefits. As prices come down, however, these same mom-and-pop companies are discovering that communications technologies such as teleconferencing and Web video conferencing services are not only financially accessible, but can play a central role in the survival and growth of the company. Many are finding that, while face-to-face contact is important in building trust, the ability to also reach out long-distance can help them compete with much larger businesses. Talk to The Conference Group about how to use inexpensive global conferencing to help your business operate more efficiently.