Event


Event audio conferencing is an audio conference that can be scheduled with your dedicated client reservation number via phone, email or fax. A Conference Group operator will monitor the call for the duration of the Event. All participants dial the same telephone number and passcode, and are automatically added to the conference.

Our Event audio conferencing solution offers outstanding service at a great price. This service is ideal for companies who want a more formal, rigorous structure for their conference calls. In particular, it works well for companies who have regular meetings or meetings for particularly large groups. The more people you need to manage, the greater the need to schedule in advance and have a moderator on the call.

Conference calls for large groups can be difficult to organize and manage, the Event advance scheduling feature allows you to have everything determined beforehand, ensuring that you have a smooth experience throughout the call. Conference calls that are planned out ahead of time and arranged in detail before the date of the call have proven to be more productive.

Click on a feature below to learn more
Included Features
Attendance Reports
A report detailing each conference call, including caller ID, entry and exit times, and a link to listen to a MP3 recording of the conference (if the conference is recorded by the Leader). The Attendance Report is emailed to the conference Leader following each call.
Audio Streams (MP3)
Link to an MP3 file of your recorded conference. Audio Stream files can be downloaded or streamed via your browser. MP3 files are compatible with most browsers and media players.
Entry/Exit Tones
Choices are: Tone, Message, Tone & Message. Tones are audible throughout the conference by all Participants.
Leader Hangup
Conference will be disconnected after the last Leader disconnects to ensure that the conference does not incur additional charges for line(s) not disconnected from the conference.
Lecture Mode Conference
This conference is most suitable for presentations and large groups. Participants in the conference are placed into a "listen only" mode and only the leader can be heard. Star Command: *5
Lock Conference
When initiated by the Leader, this feature prohibits further entry of any new Participants into the conference. The Leader may lock and un-lock the call via Star Command *7 at anytime during conference. Star Command: *7
Music
A serene ambiance will be provided in the conference waiting room. This prevents Participants from conferencing until the leader had initiated the conference. It also informs Participants that they have arrived in the conference.
Mute
Participants and Leaders can mute their individual line at any time during the conference. Mute can be toggled on and off.
Question & Answer
Leader(s) can answer Participant questions more efficiently by using the Question & Answer (Q&A) feature. Q&A promotes electronic "hand-raising". Participants press "*1" on their telephone keypad when they have a question and the Conference Group operator addresses each Participant individually. During Q&A, all lines, except the Leader(s), are muted. Participant Controls: Press *1 (Raise Hand) Press # (Remove Participant from Question Queue)
Polling
A Polling session allows the Leader gather responses in an organized manner. The Conference Group operator, or the Leader, can ask a question and provide a list of possible answers/responses with corresponding numbers. Participants respond/vote by pressing the corresponding numbers(s) on their telephones. This feature requires a dedicated full-time operator.
Pre-Conference Host Room
Leaders dial into the conference and are placed into the Pre-Conference Host Room. In the Host Room Leaders can speak privately amongst themselves, as well as the operator, to review any procedures or instructions prior to the conference.
Recording/Playback
Leader(s) can initiate a recording anytime during the conference. Participants can playback the conference at the end of the call. All recordings can be retrieved up to 30 days to from the date of the conference via audio stream MP3 link. Star Command: *2 (Record) *3 (Playback)
Roll Call
Operator will read through Participant List, provided by the conference Leader, to take attendance during the call.
Self-Registration
This feature provides you with a registration link, which can be distributed to conference Participants prior to a conference. Each Participant that registers will receive the conference passcode and a PIN for their exclusive use. By using the PIN, each Participant can be individually identified in the conference. Leader(s) can view the list of Participants via the Customer Dashboard and/or Audio Console.
Optional Features
Backdoor Line
Direct connect to the operator via an independent phone line & number. You also have the option for the operator to call you direct via this line.
Operator Dial-Out
Leaders may schedule an Event or Event Answered conference to have an operator dial out to specified participants by providing their name and telephone number. The operator will dial out at the specified time to the person(s) requested and attempt to connect them into the conference call. Note: In addition to Event/Event Answered conference charges, additional fees will apply for international phone numbers.
Participant List
At the conclusion of the conference a Participant List is distributed via email to the email address of your choice.
Transcription
Typed transcription of the conference can be provided per request. Transcription services are usually provided within 48 hours after the conference in a Word document via email. Additional charges apply.
Start conferencing with these
Event features:

*For Canadian and International Toll-free additional fees may apply.

Scheduling your next conference call is a snap.
You will need:
  • Account Name & Account #
  • Leader Name
  • Contact Phone #
  • Contact Email
  • Date & Time of your call (Including Time Zone)
  • Estimated # of callers
  • Any additional features you desire