User Guide: MegaMeeting®

This guide provides the basic information necessary to start MegaMeeting®. Please review the system requirements to ensure you have everything you need to get started. If you need additional assistance getting started or if you do not yet have an account, contact MegaMeeting® support at 1.877.709.8255 or email Customer Support.

Preparing for the Conference
  • Make sure all you equipment you will need for the meeting setup properly Prior to beginning. Not having to troubleshoot video or audio problems during the meeting will make the experience better.
  • Make sure you have the latest version of both your browser and Adobe Flash Player. You can check for the newest version of Flash Player.
  • Clear you browser cache of old files and try to close any applications not crucial to the conference
  • Always make sure to select ALLOW if the Flash Player Settings box prompts you before you join a video conference
  • Make sure that no other applications are using the camera feed before you log into your meeting
  • Use a headset, if possible, if you plan on using VoIP in the meeting.
Log in as a Guest

There are two methods for logging in as a Guest into the meeting:

Join from an email invitation

When you receive the email invitation to the meeting from your Host, depending on the setup, it will look similar to the one below.

All the information you need to know is in this email, including:

  • Your link to join as a Guest
  • When to join the meeting
  • Meeting Password (if applicable)
  • Audio Conference Number (if applicable)
  • Any other additional or pertinent information for this meeting.

Simply click the link to join the meeting and follow the prompts to login.

Join from the Guest login screen

Open the web browser of your choice and enter the URL
Note: Make sure there is no www or the URL will not work!

Click the Guest button to continue. Logging in as a Guest will allow you to be a participant in a conference that was setup by a Host. You may get the following alert screen. Click Ok to continue.

You may also get the Flash Player options popup, which you will need to select both Allow and check the Remember checkbox.

After allowing the Flash Player on this computer, you are presented with:

  • Enter the desired meeting name or use the dropdown list to choose (if applicable)
  • Enter your name
  • Select available camera for use in meeting
  • Select available microphone for use in meeting
Meeting Room Functionality as a Guest

Your meeting functionality will be dictated by the setting the Host has chosen for this session. Experience from one meeting to another may vary because of these options. Below are the potential items that you could be using inside your meeting. The most likely scenario will only involve a handful of functions, often limited to VoIP, chat, and video functionality.

  • Your Video Box: This is the default location for your video box when you enter the meeting. The video boxes, as well as the components below, are contained within the sidebar box. This sidebar can be minimized, as well as disconnected from the right hand side of the screen and moved around. Click the minimize button to hide the sidebar.

    You can restore the sidebar by clicking the icon that appears to the right of the Help Button.

  • Audio Options: To use the VoIP capabilities of the meeting area, click the options button to the right of the Audio Status title. Choose the type of audio you will be using: Headset or Speakers. Headset is the recommended option when using VoIP
  • User List: This displays the current attendees in the conference
  • Chat Area: Allows for text chatting with attendees in the conference
  • Functionality Buttons: Used to activate designated functionality in the conference room.

  • ShowMyDesktop: Allows you to show your entire desktop or only certain applications.
  • FLV Player: Allows you to stream a video from a URL with full sound and video to all participants. The video must be in one of the following formats:
    • .FLV - Flash format
    • .F4V - Flash format
    • .F4P - Flash format
    • .F4A - Flash format
    • .F4B - Flash format
    • .MOV - Standard Mac Output Format
    • .MP4 - Other Codecs
    • .M4V - Other Codecs
    • .M4A - Other Codecs
    • .3GP - Other Codecs
    • The video cannot e in a location like YouTube or any other website that does not have the full direct path to the video. The video file must reside in a location other than the local computer or from a website where the video is embedded. The file can be uploaded via FTP to a web server or uploaded to any location that would allow the full path.
  • Noteboard: Allows collaboration with attendees in a text format.
  • Whiteboard: Allows collaboration with attendees in a visual format
  • Survey Manager: Allows creation and/or activation of a survey or poll
  • Computer Sharing: Allows you to take remote control over a participants computer or allow control of your own to an attendee in the room.
  • Recording: Allows you to turn on/off recording. This feature will only allow you to record audio in the conference if VoIP is being used.
  • Email Invitations: Allows the Host to send email initiations to additional attendees.
  • Video Layout: Allows you to change the video layout of the conference if the layout is not forced by the Host.
    • Layout:
      • Tile - Set the videos in tiled order
      • Horizontal - Sets the videos in horizontal order
      • Fit - Fits all videos into the available area
    • Order:
      • Alphabetical Order - Organizes the attendees by user name
      • Connection Order - Organizes the attendees based on the order in which they entered the conference.
  • Return to the Host Screen: Disconnects from the current meeting and return to the Host Options Screen.
  • Exit the Application: Logs you out completely as Guest or Host.
  • Options: Most Functionality buttons can be accessed from this dropdown menu.